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Whitepaper: Document Management and ROI

Document Management And ROI – How Can You See Results?

Pt.1 – Removing Paper From The Equation
This whitepaper explores the true costs savings and benefits of a document management system, looking at all areas where inefficiencies can be made, human errors reduced, compliance regulations met and an overall reduction in office space currently used, to store the paper generated from time consuming paper processes.

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Close up of an old printing press

Paper Myths: Governance and Compliance

When we talk about governance and compliance within businesses, we really mean the rules and practices employed by the board of directors to ensure accountability, fairness, compliance and transparency when...

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Working In The Hybrid World

Making The Transition From Paper To Digital As businesses start to move into more advanced ways of operating, you may start to question the efficiency and security of your current paper...

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Case Study – Implementing Electronic Healthcare Records

“Whether the change is from manual to electronic recording, or making existing e-records more accessible, with a little thinking and a little application, huge benefits can be accrued.”

The change to an effective Electronic Records System is often easily within reach of departments, but often resistance is encountered because it can threaten the usual way of doing things, with which people are familiar and comfortable. Guidance and coaching is often the key to assimilate and nurture these transitions along the way. Douglas Brand of Bosoco Ltd. takes us through some ways that technologies such as those available from Ezescan might alleviate the issues that come as a result of implementing electronic healthcare records.

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Case Study – UK Council

Scanning of invoices enables Council to reduce its paper mountain — saves space and cost with EzeScan

This Ezescan case study details how the council cleared a two-month backlog of invoices and transitioned to digital scan and process of all new invoices leading to significant time and cost savings.

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Case Study – Nottingham County Council Legal Department

“We introduced electronic post via Ezescan software, in which each practitioner receives their morning post in their own blue mail box.”

This Ezescan case study details how Notts County Council’s legal team used Ezescan to achieve their goal of a paperless office, resulting in a speedier and more efficient filing, archiving, and searching.

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Ezescan Case Study – Camden Council

Camden Council has deployed Ezescan in a few departments as a front end scanning solution for the Enterprise Document Management system. Accounts Payable has scanned approx. 95K of invoices in the first year.

This case study details how employing Ezescan in various line of business systems, including both Accounts Payable and Enterprise Document Management, has saved the council floor space, time and money.

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Case Study – Co-operative Financial Services

Xerox transforms document processes for Co-operative Financial Services, improving customer service and reducing costs.

CFS receives over 10,000 items of printed, email, faxed and hand written customer correspondence per day, all of which must be read, responded to and filed according to the appropriate retention policy. With purely manual processes in place, CFS found that it could not offer the levels of customer service it wished to.

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Case Study – London Borough of Islington

Promoting sustainability through digital archiving at the London Borough of Islington.

The council’s IT and technology department, Technology Solutions Group (TSG), calculated that the council could achieve significant savings by reducing its office footprint. At a conservative estimate, it costs about £6000 per annum to maintain a single desk space in this part of London, money that could be better spent on front-line services. The council decided to pilot and test a paper-free model of working. It chose Xerox’s Web- based enterprise content management (ECM) software, DocuShare.

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Case Study – Honeywell

Honeywell’s challenge was quite visible – eliminate stacks of thousands of different product, marketing and engineering materials that were created and stored in a multitude of the Honeywell locations. “People didn’t even know what was available to them,” says Joanne Disario, Manager of the Printing and Services Center. “Useful documents were stockpiled all over the place.”

This case study details how Xerox’s web-based DocuShare solution addressed the challenge of document visibility, storage, and immediate access.

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Case Study – NCC Construction Company

Construction company NCC had 60 print spool servers and 600 printers in offices and job sites around the world. The 60 servers were replaced with one Cirrato server.

This case study explains how NCC used Cirrato One to provide full control of all drivers, increase security and operational safety, and increase environmental awareness and behavior throughout the organisation.

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Case Study – L&N Federal Credit Union

Before Cirrato One it could take up to 15 minutes to print a three page document and the whole office was slowed down. Now it takes 21 seconds.

This case study shows how L&N Federal Credit Union used Cirrato One to streamline its document handling.

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Case Study – Hammersmith Hospital

Clinicians at Imperial College Healthcare NHS Trust obtain electronic access to cardiology records with Xerox.

This case study details the implementation of a system that reduced the paper-handling burden associated with non-invasive tests carried out by the Hammersmith Hospital cardiology department.

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