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Is Cloud Print Management Secure?

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Is Cloud Print Management Secure?

With data breaches and high profile hacking dominating the headlines at the moment, it’s no surprise that security is such a hot topic. And when it comes to IT, nothing makes people more nervous than the phrase ‘it’s in the cloud’. Is Cloud Print Management secure? In printing, confidential documents are being printed every day, which means security is paramount and ensuring only the right people can access the right things is essential. That’s were PrinterCloud can really help.


End-To-End Management

Our partners at Printer Logic have developed a unique cloud print solution that solves the security issue – and many more besides. In their article, they explain:


“PrinterCloud gives IT administrators and help-desk staff the ability to manage network printers without the need of a print server. Included in the management capabilities is the ability to auto-deploy printers as well as publish printers for self-installation without needing to setup complicated GPOs or scripts. For example, you can target Active Directory Users, Computers, Groups, Containers, and OUs to automatically install printers. This guarantees that users will automatically have printers installed that IT staff knows they should have installed.


PrinterCloud also has a self-service installation web page that users can access to install printers on their own. They find a printer on a floor plan map or in a list, click on it, and select “Yes” to install. On the backend, IT staff can make sure that the printers are published to the correct users by using PrinterCloud’s portal security filters. The filters include:


  • Active Directory User
  • Active Directory Computer
  • Active Directory Group
  • Active Directory Container
  • Active Directory OU
  • IP Address Range
  • Hostname
  • MAC Address”

To put this into perspective, let’s look at an example. Take the CEO’s printer – which prints out a number of highly sensitive information every day. IT staff can now isolate that printer so that it only shows up on the CEO’s printer options – and no one else’s. Likewise, the CEO can’t see any other printers, so they can’t accidentally print to a non-secured printer. Not only that, but because of PrinterLogic’s secure Print solution, print jobs can be held in a queue until the right person is there to release the print job using their unique credentials. This stops confidential data sitting on a printer tray while people walk to get it.


Keeping Things Secure

Of course, it’s not just ensuring that the right people can print the right things securely, in the right places. It’s also about ensuring the entire cloud print solution is secure. PrinterLogic explain:


“PrinterCloud can take advantage of security badges today by using a printer application that is designed to be installed on certain models of Ricoh, Lexmark, and Dell (Lexmark) MFPs. What this allows a user to do is send a print job from their computer, walk up to the printer, select the PrinterCloud icon on the MFPs touch screen, and swipe a badge to release the print job. It is required that the Ricoh MFPs be on platform 10,11, and 12 and also have the Java module added to them. The Lexmark machines need to be on framework 3.x, 4.x, or 5.x. PrinterCloud will continue to add more make and model support.”


“With the ability to now easily distribute printers to the correct people, IT staff doesn’t have to worry about anyone erroneously printing to HR printers, executive printers, or to specialty printers such as plotters and receipt printers. HR and Finance departments can safely print their documents without racing over to the office MFP before someone sees their sensitive documents. We find that users become more accountable for what they are printing and paper waste is actually eliminated when using the secure print feature.”


At Tipac, we work closely with partners like PrinterLogic to bring their unique solutions to the UK market. With their solutions, we can help your business implement secure cloud printing technologies, and make hardware print solutions a thing of the past. For more information, or to book your free demo, just get in touch with the team today.