GDPR For Freight And Logistics – Managing The Paperwork Piles
The freight and logistics industry is that relies very heavily on paperwork – much more than most businesses. We’ve talked a little bit before about the strain that freight and logistics companies face before, so we won’t rehash those points. You can read about them here, here and here. But GDPR poses a whole new set of challenges for the freight and logistics industry, with a new outlook required to solve them.
Volume Of Paperwork
One of the bigger issues freight and logistics firms have is the sheer volume of paperwork they handle every day. As a quick overview, every single job will require at LEAST:
- Bills of Landing
- Purchasing Receipts
- Rental Agreements
- Customs Manifests
- Drivers Records & Logs
- Fleet maintenance Records
- Trip Information
And that’s just the start. Many require more than that, not to mention all of the back-end data in the business. And under GDPR, every single one of those documents will include some form of personal data that needs protecting. Whether that’s names of customers, addresses or invoice numbers – all of it is protected as personal data – which means you need consent to use it and systems to keep it safe. Since GDPR required businesses to understand where all of that personal data is at any one time, and be able to easily identify and destroy it, this poses a significant problem.
Making GDPR Compliance Simple
Thankfully, the answer to this is simple. By implementing an automated content management solution, freight and logistics companies can regain control of their document processing from start to finish. Document automation provides a powerful, digital document management solution for freight companies, putting all documentation for consignments in order and in one place. Document tagging capabilities mean that documents containing personal data can be easily identified, and can even be automatically directed to storage in a GDPR approved secure system, or automatically destroyed if they meet certain criteria. Automated workflow patterns mean that the business is in complete control of what data they have, where it is and what is done with it at all times – which is exactly what GDPR is all about.
To find out more about our document automation and workflow solutions for freight and logistics, or to book your free demo, just get in touch with the team today.