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Backup Printer Servers – Cost Saviour, Or Waste Of Money?

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Backup Printer Servers – Cost Saviour, Or Waste Of Money?

As with everything in technology, there are some best practices that go along with print-server based environments. One of those, which is common to any form of server-based IT infrastructure, is to have regular backups of your servers. The logic behind this is quite simple- backups ensure that you don’t lose any data should your information, and if the worst should happen, your business can continue to function as normal. And in a print environment, when so many things can go wrong, backups seem like a given. IN fact, Microsoft recommends having two separate backups of your print servers . But how much value does this really bring to your business?


Our partners at PrinterLogic have this to say in their article:

“First, regardless of whether you want to backup print server 2008 or 2012, you’ll need to install multiple software components, including snap-ins and command-line tools. In most cases, you’ll also need to ensure that the person performing the backup has the right group membership and privileges to do so. You’ll then have to determine which print server settings and data you want to backup, whether you want to do a full or incremental backup of your print server, set automatic backups and, finally, choose a backup destination. There are too many variables and details to these procedures to list here, so please consult Microsoft’s technical help guide on how to backup printer server 2012 or 2008 step by step.”


Measuring Value


Backups work because you have separated them from the location of the original – so if something happens to the original environment, your backup won’t be affected by the same issue. This means you will need to have a storage destination for your backup that’s at least the same size as your print servers storage – preferably bigger if you’re planning on keeping multiple full print server backups as Microsoft suggest.


You will also need to have IT and support staff who are trained in this area, and have proper authorisation to ‘reverse’ the process and restore either the entire print server from the backup, or certain sets of data, if you need to use the backup. They will also need to know how to manage and tweak the restored version of the server, since its very unusual that a backup of a print server will be able to seamlessly restore to its pre-crash state. Some configurations will be missing, some storage may be corrupt, and some job might be lost forever.


PrinterLogic comment:

“Throughout all of this, one thing is certain: It costs money. The storage and other hardware that’s required to backup your print server, the time it takes to set up and carry out the backup and restore processes, the inevitable downtime and lost productivity…it all adds up and impacts your bottom line. To backup print server 2008 or 2012 and then restore it following a crash, you’re looking at costs that are almost equal to the costs of purchasing, operating and maintaining the primary print server. Plus, it doesn’t really help you avoid significant interruptions in printing functionality.”

“A far better solution would be to migrate to PrinterLogic. Our enterprise print management software enables your organization to eliminate its print server completely, saving you all the headache and expense that’s involved in having to deal with it on a daily basis—not to mention the all the headache and expense that’s involved in having to back it up.”


Not only that, but PrinterLogic’s print management solution is incredibly easy to install and administrate, and is incredibly resilient. No more will you need to worry about driver conflicts and faulty printer installations – it’s all taken care of. 88% of customers utilising this solution report an ROI of 100% or more – and you could be next.


At Tipac, we work closely with PrinterLogic to develop and sell their products within our solutions. Widely regarded as the best in the industry, PrinterLogic has helped us provide robust, streamline solutions for our customers for many years. For more information, or to book your free demo, just get in touch with the Tipac team today